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5 Tips for a Successful Office Moving Experience

Posted on: July 16, 2018 Baymeadows Moving and Storage July 16, 2018

office movingThe time has come to move your office, and while a DIY move might cross your mind, when it comes to office moving, you may find it is a job best left to a professional moving company. Whether you are moving a small office, or you are moving the entire staff of 100 or more, you need to be sure you are hiring the best moving company for the job. No matter which way you go, this type of move is going to take a lot of hard work.

For a smooth office move with little to no disruption, here are five tips from professional office movers that are guaranteed to help:

Hire the Right Company – It cannot be stated how important it is for you to hire a moving company with an exceptional reputation for providing superior customer service. You need to be able to trust them with every aspect of the move, meet or exceed your expectations, and do all of this at a price that doesn’t blow your budget.

A Carefully Crafted Plan – If you want your office move to go off smoothly, you need to start out with a carefully formulated plan of action. By hiring a professional office moving company, you put all the stress of the move on their shoulders. They develop the list of supplies needed, assist with moving phones, fax machines, copiers, computers, and your delicate IT equipment.

Department Coordinators – Choose one person from each department to be your coordinator. Their job is to be the liaison between you and the rest of the department, helping to streamline the entire move.

Outstanding Communication – Concise communication between you, the moving company’s contact, and your designated coordinators is vital.

Be Organized – While the moving company’s personnel will do their part to help keep the move going along in an organized fashion, you have a role to play too. For example, use a blueprint of your new office space to layout the placement of desks, printers, copiers, fax machines, and so forth. Create a master list of items that are to go to the new location, into off-site storage, or be appropriately disposed of.

Use Your Intranet – If you are currently using an intranet, be sure to use it to keep staff members aware of what’s going on. Be sure documents are scanned into computers and sent to the appropriate receiver, papers can get lost, but once in your intranet, they should be safe.

Using these tips can help make office moving day go far more smoothly than you can imagine, especially when you hire the right professional moving service. For help with planning your next office move, contact Baymeadows Moving & Storage today!